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Finding the right venue for the glitzy awards ceremony was only part of challenge handed to us here at Apex; we also had to source and secure a separate conference venue for 220 attendees. And, both venues had to be within a 20-minute drive of each other.
Fortunately, with 25 years’ event management experience, we knew what to do. Quickly establishing two dedicated teams - one to set up and run the conference and the other the awards evening – we rolled up our sleeves and got to work.
With both teams working closely together, as well as sourcing and securing suitable locations we also:
Found the right venue. The Leicester Athena - a stunning conferencing and banqueting venue - was selected for the awards ceremony.
Organised accommodation for the event
Arranged for executive and VIP transport between the event locations
Took care of the venue contracts
Oversaw the set-up of the conference including AV equipment and room layouts
Sourced a celebrity host for the awards dinner. The event was hosted by TV personality and impressionist Alastair McGowan
Sourced event theming and props for the awards dinner. Including a bespoke raised illuminated DJ booth, wigs, costumes, retro sweets, and a mini arcade - was both brought in as props and custom-built on site.
Took care of production and the provision of AV, sound, light, and stage setup for the awards ceremony
Sourced entertainment for the awards; including singers, bands, dancers and actors. Soloist, Lady Motown provided a range of classic Motown and soul tunes, and with entertainment and dancing to 1970s tribute band, Love Train continuing well into the night
Organised additional temporary dressing rooms to be built to house the various artists
Managed the show-calling aspect of the awards
Set up and managed all supplier contracts and was the point of contact for these suppliers throughout both events
Provided logistics and production support before, during, and after the Elior awards and conference; working hard to ensure that project was a success, and followed the agreed timescales and budget.
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Check out our other case studies below. Or contact us to find out how we can help make your events a success.