City Link Annual Awards Conference

The background

City Link holds a national meeting and awards dinner every year. Apex has produced many successful conferences and dinners for them, creating fresh themes and creative styles. We have highlighted here an Olympic and sporting theme ‘Light the Passion, Share the Dream’.

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What we did

  • Developed a creative look and feel for the awards, which was to be enjoyable and entertaining without taking away from the success of the award. For this Apex devised and designed a Roman games theme to tie in with the overall sporting and achievement concept. The set was designed around classical Roman architecture, with some more modern touches such as starcloth backgrounds. Roman style ‘living statues’ stood at the entrance doors and created some surprises by suddenly coming to life as guests walked past
  • Worked closely with the guest host, celebrated athlete Kriss Akabussi, to ensure he was comfortable with his script and had sufficient rehearsal time.
  • Took care of full technical production including themed stage set, PA, lighting, projection
  • Created a full package of graphics stills and video inserts for the event that was consistent with both the overall theme and the classical look of the set. Awards were read and announced from scrolls rather than the usual
  • Managed scripting and visual materials
  • Organised room theming with chair covers, table centres, statues, floristry and colour keyed linen
  • Organised video production and editing of the event
  • Took care of logistics planning, a consistently updated timeline with key milestones, budget control and a comprehensive communications plan to ensure all stakeholders were aware of progress and achievements throughout the event build-up
  • Organised high-quality technical support, staging, lighting design and crewing
  • Looked after all aspects of event management including venue and catering

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